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  1. If you apply for a residence permit in Turkey, you may be required to provide a notarized copy of a document, such as your rental contract. By submitting a notarized copy with your application package, the Turkish government can be sure it's an authentic copy, and it allows you to keep the original. What is a Notarized Photocopy? A notarized copy is a photocopy made by a notary, which the notary certifies as being an exact copy of the original document. The copy is then stamped with the notary's stamp containing a document number, then signed. A second copy of the original document is also made and added to the notary's archives. A notarized copy doesn't prove the authenticity of the original document. It's only a certification that the copy is an authentic reproduction of the original. Foreign Documents Must Have an Apostille and Then be Translated into Turkish If your document was issued by a foreign government, it must be internationally "legalized" for use in Turkey. This is done with a stamp or separate document called an apostille. Apostilles are governed by the international Apostille Convention, of which Turkey is a member. Briefly, you must learn which office in your country issues apostilles, then send the document to them. They'll attach the apostille and send it back to you. Once you get the document and it's apostille, you must have them both translated by a sworn translator. The translator will take the translation (which will include a copy of your document) to the notary and the notary will stamp it. Your foreign document will then be legally recognized in Turkey. Learn more about apostilles and legalizing foreign documents for use in Turkey. Passports Don't Require an Apostille A passport is already an internationally-recognized document, so it doesn't need a separate apostille. However, to get a notarized copy of your passport, you must have it translated by a sworn translator. The translator will take their translation (which will include a copy of your passport) to the notary and have it stamped. Insider Tip: For residence permit applications, if you're given an appointment, you can take your original passport and a regular (non-notarized) copy to your appointment. The immigration specialist will examine your passport and return it to you, and keep the regular copy. If you're mailing in your residence permit application, you must mail in a translated, notarized copy of your passport. Learn more about sworn Turkish translators. Be Sure to Record the Document Number After you get your notarized copy, record the document number contained in the notary's stamp on the back. If later you need the same notarized copy again, you can return to the same notary, give them the document number, and they'll pull the official copy from their archives and give you another notarized copy. There's no need to take the original document. You only need the document number to get another copy. It's cheaper than having a new copy made and notarized again. How to Find a Notary in Turkey Most cities and towns have more than one notary. You can find their offices near the center of town by looking for the big red "Noter" signs. You can also find them using the website of the Türkiye Noterler Birliği, or Turkey Notary Association, at http://www.tnb.org.tr/. You can also use Tum Noterler, (All Notaries), at http://www.tumnoterler.com/. Use the Şehir Seçiniz (select the city) drop-down list, which produces a list of provinces and cities. When you click on your province, the page will refresh and display a drop-down list of İlçe (districts). Select your district, then your neighborhood in the same way. The site will also display an increasingly zoomed-in map with markers showing the location of notary offices as you go through the process. Below the maps, you'll see their addresses and contact information. Legalizing Foreign Documents for Use in Turkey If the document has been issued by a foreign country, it must be legalized for use in Turkey with an apostille. Then both the document and the apostille must be translated into Turkish by a sworn translator. Assistance and Support Turkey Central Forums: Do you have a question? Search our forums to see if it's already been answered. If it hasn't, feel free to open a new topic. Ken Grubb As a special investigator for the North Atlantic Treaty Organization (NATO) and teacher for the University of Maryland, Ken Grubb has lived and worked in Turkey since 1997. He now lives in Antalya, where he researches and writes guides to help others live skillfully in Turkey.
  2. Notaries are used more often in Turkey than in many other countries. Every district in Turkey has at least one, and most districts (as well as cities and towns) have more than one. You don't need an appointment to see a notary. You can walk in, take a number and wait for them to call you. What is a Notary in Turkey? A noter (notary) is a fully credentialed, government-appointed lawyer responsible for verifying the authenticity of documents. They identify signers of documents, verify their awareness and willingness to sign, administer oaths, and keep an archive of the documents they administer. Besides notarizing original documents, notaries may also make notarized copies of documents, on which they certify that the copy is a true and accurate copy of the original. Once a document (or copy) is notarized, the notary's stamp and signature make the document a legally recognized document in the Republic of Turkey. Notary Services In Turkey, notaries are used for: Official copies of Turkish documents (such as your rental contract, if you're applying for a residence permit) Certification of sworn translations of foreign documents. Transferring ownership of a second-hand motor vehicle. Giving power of attorney to another person. Creating a company. Making a will. Formalizing and legalizing written contracts. Formally, and provably, notifying another person about an issue. For example, notifying your landlord that you'll be vacating your apartment on a certain date, or demanding that a building contractor fix a problem with the construction of a home. Making a taahhütname (literally, a declaration that you'll do something). For example, if a friend wants to live with you and use your address as their address for their residence permit application, you must sign a taahhütname declaring you'll make sure they extend their residence permit or leave Turkey when the time comes, and pay their debts if they leave Turkey without paying them. How to Find a Notary in Turkey Walk Around and Look for a Notary Probably the easiest way to find a notary is to walk to the center of town and ask somebody where one is. Even before you find someone to ask, you'll probably see a notary sign. All notaries have a big red sign which has a number, then the word "Noter." The number has to do with the order in which notaries opened their offices. So, if you see a notary sign which says "1. Noter," that means that notary office was the first one to be opened in that district. The second one to open would have a sign which says "2. Noter," and so on. Any notary will do, I mention that bit of trivia just in case you wonder what the number means. Find A Notary Online You can also find one online. Visit the website of the Türkiye Noterler Birliği (Turkey Notary Association), at http://www.tnb.org.tr/. An alternative is a private website called Tum Noterler (All Notaries), at http://www.tumnoterler.com/. If you use Tum Noterler, the "Şehir Seçiniz" (select the city) drop-down list actually produces a list of provinces rather than cities. So select your province, and the page will refresh and display a drop-down list of districts. Select your district, then your neighborhood, in the same way. It'll also display an increasingly zoomed-in map with markers showing the location of notary offices. The notary offices' addresses, telephone numbers, and other contact information will be displayed below the map. Visiting a Notary When you visit a notary office, you'll first meet notarial assistants who'll determine your requirements and get whatever document is required. If you don't speak Turkish, they'll bring in a sworn translator to read the document to you, in English, to make sure you understand what it says. Then you'll sign the document before the notary, and the notary will stamp and sign it. Notary Fees The fees notaries charge are in accordance with a government-issued fee list. The fees vary according to the type of document and the number of pages involved and are increased every six months. Property Sales In Turkey, notaries aren't used for transferring ownership of real property. That's done by an official at the Tapu ve Kadastro Genel Müdürlüğü (Property Title Deed and Land Registry Office). However, if you were to give power of attorney to another person to sign your property title deed, a notary would do that. Then your trusted friend or lawyer would sign the property title transfer documents at the Property Title Deed Office. Sworn Translations If the document you need to be notarized is in a language other than Turkish, it must be translated by a sworn translator. Every notary office works with sworn translators, so if you need to find one, ask somebody at a notary office. If you have a document translated by a sworn translator, the translator will do the translation, then take it to the notary, where they'll swear to the accuracy of the translation. The notary will then stamp the translation and sign it (and enter it into their archive). To learn about sworn translators, see Sworn Turkish Translators: What They Do and How to Find One. Getting Another Copy of a Notarized Document Whenever you have a document notarized (or have a document translated by a sworn translator), the notary will stamp it on the back with the document's record number. Then they'll make another copy and put it in their archive. So, when you have a document notarized, record the document number and keep it in a file on your computer, or photograph it with your smartphone and store the image. If you need another notarized copy, you can get one at any time by going to the same notary and giving them the document number. There's no need to have another copy made of the same document. Getting another copy of the document from the notary's archives will come in handy, for example, if you extend your residence permit and need another notarized copy of your rental contract. If you're staying in the same place with the same contract, another copy of the original notarized copy will suffice, and also save you some money. Assistance and Support Turkish Culture, Customs, Politics and Laws Forum: If you have a question about the Turkish government or its laws, search our forums to see if it's already been answered. if it hasn't, feel free to open a new topic. Ken Grubb As a special investigator for the North Atlantic Treaty Organization (NATO) and teacher for the University of Maryland, Ken Grubb has lived and worked in Turkey since 1997. He now lives in Antalya, where he researches and writes guides to help others live skillfully in Turkey.
  3. All foreign documents which will be presented to the Turkish government must be internationally legalized with an apostille. Then the document, and the apostille, must be translated into Turkish by a sworn translator. In this guide, I'll explain what an apostille is, how you can get one for your foreign document, and what to do if your country doesn't issue apostilles. What is an Apostille? An apostille is a certificate, issued under the International Apostille Convention, which authenticates the origin of a public document. This makes the document it's attached to a legally recognized document in Turkey, and in other countries which are members of the International Apostille Convention. The Apostille Convention The Apostille Convention (Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents) established an agreed-upon, standard way of legalizing documents between countries. It required each country to designate one or more "competent authorities," as the convention calls them, to issue apostilles. You'll find a list of participating countries on the Hague Conference on Private International Law website. What To Do If Your Country Isn't On the List If your country isn't on the list, then it isn't participating in the Apostille Convention, and therefore doesn't issue apostilles. So you'll have to contact your country's embassy, consulate, or foreign ministry and ask them how to legalize your document for use in Turkey. And you can go directly to "Step 3: Get the Document and the Apostille Translated." The 3-Step Document Legalization and Translation Process While all of this sounds very complex, getting an apostille is actually quite simple, and a lot less intimidating once you understand this three-step process. Step 1: Learn Who the Competent Authority Is and How to Send Documents to Them In most countries, the government office which keeps public documents isn't the same government office which issues apostilles. The office that is authorized to issue them will be specifically named in the Apostille Treaty. There's a handy list of all of the competent authorities, for every country in the convention, here: HCCH Authorities (per Party) Find your country on the list and click on the link which has the words "Competent Authority (Article 6)." That will take you to a page which explains how to contact the competent authority, including a link to a website which should give you information about where to send your document, what the fee is, and how much time it will take. Note: There may be one, or more, competent authorities for each country. For example, in the UK the competent authority is the Foreign and Commonwealth Office (FCO), while each of the UK's overseas territories each has its own. In the USA, each state has its own competent authority, and so does the federal government in Washington, DC). Step 2: Send Your Documents to the Competent Authority Create a cover letter which includes your e-mail address and telephone number, as well as your return address, the name of the document you're sending and its date and document number. Send the cover letter and document by registered mail or cargo delivery service to the address listed on the competent authority's website. What the Competent Authority Does Each competent authority has a file containing the signatures of government employees who are authorized to issue public documents. After receiving your document, they'll check the signature on the document against their signature exemplars. If everything is okay, they'll attach the apostille to your document (or stamp or place a seal on it), and send it back to you. How Much it Costs and How Long it Takes Each competent authority has its own fees, so the cost will vary. The time it takes will also vary according to your choice of delivery method. But once it gets to the competent authority, turnaround time is usually just one or two business days. Step 3: Get the Document and the Apostille Translated After you receive the document with its apostille (or other legalizing document if your country isn't part of the convention), both must be translated into Turkish by a yeminli çevirmen (sworn translator). The translator will then have the translation notarized. For a typical document, this might take as little as one or two hours. To learn more about sworn translators, see Sworn Turkish Translators: What They Do and How to Find One. Your Foreign Document is Now Legal in Turkey! You can now give your document to the Turkish authorities and it will be accepted. It is now as legal in Turkey as it is in your home country. Insider Tip: The notary will stamp both the original document, the apostille, and the translation on the back with his or her stamp. That stamp will include a document number. Photograph or write that number down and keep it for your files. If later you need those same translated and notarized documents, you can simply take that number back to the same notary and ask them to pull it from their files. It will be a lot cheaper than going through the whole process again. Finding a Sworn Translator The Yeminli Çevirmenlik Federasyonu (TURÇEF, or in English, Federation of Sworn Translators) Has a website here: https://www.turcef.net/ At the bottom of the home page is a menu of the regions of Turkey. You can use this to find a listing of sworn translators for your area, which include their contact information and the languages they are authorized to translate to and from. Another way to find a translator is to find a notary first. Notaries work with a specific group of translators who have offices nearby. Finding a Notary You can find all notaries public in Turkey here: http://www.tumnoterler.com/ You can also just walk around the center of town and look for their signs. To learn more about notaries, see Notaries in Turkey: What They Do, Why You'll Need One and How to Find Them. A Note on Private Companies which Arrange Apostilles Important! There are numerous private companies which charge for getting an apostille for your document. They are not "competent authorities" under the Apostille Convention. They simply do everything that I have written above, which you could just as easily do, and charge you for it. Assistance and Support If you have any questions about apostilles or other legal issues, please post them in our Turkish Law Forum. External Links The Apostille Handbook: A practical guide to the Apostille Convention and Apostilles. Assistance and Support Turkey Central Forums: Do you have a question? Search our forums to see if it's already been answered. If it hasn't, feel free to open a new topic. Ken Grubb As a special investigator for the North Atlantic Treaty Organization (NATO) and teacher for the University of Maryland, Ken Grubb has lived and worked in Turkey since 1997. He now lives in Antalya, where he researches and writes guides to help others live skillfully in Turkey.
  4. If you're a renter, one of the documents you'll need for your residence permit application is a notarized copy of your rental agreement. When you go to the noter (notary) to have this done, they may insist that you first pay the damga vergisi (stamp duty) at the tax office. What is the Deposit Stamp Tax? The stamp duty is a tax on the deposit paid by a tenant to a landlord. It must be paid, by the tenant, after the first year and every year after that. In Turkey, notaries are lawyers appointed to their positions. They're are obligated to make sure the law is followed whenever they notarize a document. Few people in Turkey have ever heard, much less paid, the deposit stamp tax, but some notaries will go by the book and insist you pay it. How Much is the Deposit Stamp Tax? The tax is .01% of the deposit. As an example, I had a rental contract in which I gave the landlord a ₺650 deposit. I had to go to the district tax office to pay a mere ₺6.16, then go back to the notary with the receipt before he would give me a notarized copy of my rental contract. It made no sense to me since a deposit isn't income. Regardless, it's the law! Other Options Go to another notary. Maybe they'll be unaware of the tax or won't insist you pay it. Use a previously notarized copy of your rental contract. When you get a rental contract notarized, the notary puts a stamp on the back with a document number and keeps another copy of it in their archive. If you're still living in the same place and have recorded that previous document number, go back to the same notary and ask for another copy. The notary won't ask for you to pay the stamp tax because they're not notarizing anything. Pay the Tax. Take your rental contract and the business card of the notary to the tax office responsible for the mahalle (district) where you live. Because the people at the tax office may be unaware of this tax you're trying to pay, have them call the number on the notary's business card and hand your mobile phone to them. The notary can explain the situation. You can also point to the amount of the deposit on your contract and say kiracıyım, deposito damga vergisi ödemek istiyorum (I'm the tenant, and I want to pay the stamp duty for the deposit). Better yet, write that down and show it to them. Otherwise, they might think you're the owner of the apartment and are trying to pay tax on the rent you've been receiving. To pay the tax, you'll fill out a form and be sent to the vezne (cashier), where you'll pay the tax and get a receipt. Take the receipt back to the notary, and they'll give you a notarized copy of your rental contract. Apply for a Residence Permit Ken Grubb As a special investigator for the North Atlantic Treaty Organization (NATO) and teacher for the University of Maryland, Ken Grubb has lived and worked in Turkey since 1997. He's now retired and living in Antalya, where he researches and writes guides to help others live skillfully in Turkey.
  5. Hello, I am not sure where can I ask my question. I want to go to new-zealand. one of the documents they require is : If you are living outside of New Zealand, we can accept the following forms of certification of your identity documents: by a Notary Public by Commissioner of Oaths by a New Zealand Embassy/High Commission or Consulate staff (we will also accept the equivalent from Australian and United Kingdom's in exceptional cases) Apostilles Does anybody know is a notary public same as noter in turkey? Do they certify my passport? (I have a legal resident permit, but not Turkish citizen) Or how about apostilles and where can I find that?
  6. I have read on Doc Martin's site that you do not need a translated and noterised copy of your passport when you are making a first application for and RP. Is this still correct?
  7. I got my student residence permit! My school did all of that Now my wife also studies but her school is different they dd not do that and say you yourself should do. they just make an appointment and insurance. The only thing we need is the house contract confirmation. They said that you should go to notary. It is somewhat expensive as I know. there is another way I am not sure whether is possible or not. The bank wants my friend to show the confirmation in the contract. He went to the nüfus dairesi (population directorate) and they gave him a letter which confirms his contract without paying anything! Could I do that too?
  8. guzzelli

    Power of attorney

    Please help! Under what provision of turkish law is it said that the power of attorney should be made before the notary public?
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